The Operations Division provides centralized services to the Commonwealth's agencies and institutions for the following functions: statewide check processing and distribution; stop payments and forgeries; bank reconciliation of all statewide Commonwealth bank accounts; investment accounting for the General Account of the Commonwealth and numerous trust and bond funds; and trust accounting for most of the Commonwealth's debt issuances and several of its authorities and the Literary Fund. The Division also provides support services to the Treasury and the Treasury Board for accounting, budgeting, data processing, and facilities management. During fiscal year 2004, the Division performed bank reconciliations for 79 bank accounts and issued over 9 million checks.
Programs Administered by Operations: Insurance Collateral
The State Treasurer is required by statute to "safekeep" securities pledged by insurance companies transacting the business of insurance in Virginia (Article 7, Sections 38.2-1045 through 38.2-1058 of the Code of Virginia). Treasury Board has contracted with the private sector to perform the safekeeping and custodial requirements of this mandate. Treasury administers this contractual relationship and performs administrative responsibilities associated with the function such as coordination of activities between the trustee, the State Corporation Commission's Bureau of Insurance, and insurance companies. Treasury also accounts for the securities of insurance companies in liquidation.
Check Image Retrieval System
The Department of the Treasury has recently implemented a mechanism for state agencies to retrieve images of paid checks online. This system has the capability of retrieving an image of any check issued by the Commonwealth during the previous three years based on the check's serial number, issue date, or amount.
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Login to Check-It.
If you experience any technical problems please contact the helpdesk. Click here to submit a helpdesk request.
If you have any other questions about this system please contact Charles Dishman.
The Security for Public Deposits Act (SPDA)
On behalf of the Treasury Board, Treasury administers the SPDA (Sections 2.2-4400 through 2.2-4411 of the Code of Virginia). SPDA provides for a single body of law in the Commonwealth to protect Virginia public deposits held in banking and savings institutions through the collateralization of securities. SPDA requires public depositories to report their public deposit balances and collateral balances monthly to the Treasury Board. Treasury ensures compliance with the reporting and collateral requirements of the SPDA on behalf of all public depositors.
Search Public Funds Accounts
The Public Funds Account Search feature is designed to provide public officials and their designees the ability to ensure that all the public fund accounts are being properly reported to the Virginia Treasury Board in accordance with the Security for Public Deposits Act. If you have any problems using this search feature or have any questions, please contact the Treasury Board support staff. Start a search for Public Fund Accounts.
- Security for Public Deposits Act
- Security for Public Deposits Act Regulations
- New Collateral Requirements -- Effective 2/1/2009
- SPDA Online Users Manual
- Escrow Agent Online User Manual
- Frequently Asked Questions
- Monthly Listing of Qualified Banks
- Qualified Escrow Agents
- Annual Audit Certification Guidelines
- Withdrawal, Substitution and Deposit of Collateral Forms
- Monthly Reports
- Letter of Credit Guidelines
- Letter of Credit Resolution
- Letter of Credit Final Agreement